This is a free letter guide which will first explain business letter font and formats, followed by a sequential description of the writing process:
Font and format.Three are basically formats that are used in business letter writing. There formats are as follows:
• Block format .All writing is left justified, single spaced and paragraphs are separated by a blank line.
• Modified block .Similar to the block format, except for the date and closing commences after tabs to the center.
• Semi-block .Used very seldom. It is similar to the modified block, but in semi block each and every paragraph is indented.
Times New Roman, size 12 is the most used font, especially in the case of conservative companies; as well as Arial, size 12. It is also important that the punctuation of the closing and the salutation match. It can either end in a colon or not have any punctuation.
The Sequence. The sequence of the business letter is very simple. At the top of the page is the sender's address which will either be in the letterhead, or at the top of the letter. It only contains the street address, city and zip code. One line below is the date when the letter was completed. Business Letters that aim to address American business community, must have the month written in full, followed the alpha-numerical date and year, which is separated by a comma.
The Body. The first paragraph of the body has a friendly opening. This is followed by the main point and the closing paragraph. Next is the closing. The first word is capitalized with the sender's name four lines further down. The four lines are left blank for the signature. Finally is the list of enclosures and the typist initials if applicable. Remember, the body of the article should not contain any complicated message. Try to include Short and brief messages in the body because are more effective as compared to the complicated ones.
